Executive Assistant to CEO
Are you passionate about being the operational backbone for a high-achieving CEO?
Do you thrive on managing the details that enable someone to do big things?
If you’re nodding enthusiastically, keep reading!
Otherwise, this is NOT your role.
I am the CEO of multiple technology companies in the Oil & Gas industry.
My businesses and personal projects operate at a fast pace, and I am looking for a detail-obsessed, resourceful, and highly skilled Executive Assistant who can match this energy and take ownership of making things run smoothly.
I value long-term relationships and invest deeply in my team. Many of my team members have been with me for over +10 years because we focus on helping each other grow and achieve our dreams.
We are not a startup where we will be out of business tomorrow; this is a stable, long-term career role with a fast-growing company.
What You’ll Do:
As my Executive Assistant, you’ll be pivotal in ensuring that my time, energy, and focus are directed toward high-impact activities.
Calendar Management: Coordinate and manage complex scheduling across multiple businesses and personal priorities.
Inbox Management: Organize and prioritize emails, ensuring timely responses and follow-ups.
Project Management: Transform high-level ideas into actionable plans, track progress, and deliver results.
Proactive Support: Anticipate my needs and streamline operations to maximize my efficiency.
Research & Procurement: Conduct minor research tasks, such as vendor selection, reviews, and negotiations.
Recruiting Support: Assist HR with sourcing, screening, and onboarding top talent.
CEO Representation: Act as my “stunt double” in meetings, decision-making, and executing tasks with a mindset of ownership and leadership.
Who You Are:
To excel in this role, you should embody the following traits:
Organized Multitasker: You excel at managing priorities, meeting deadlines, and ensuring nothing falls through the cracks.
Detail-Driven: You notice what others overlook and thrive in making sure everything is perfect. You love checklists and procedures.
High-Energy Performer: You love fast-paced environments and handling diverse responsibilities daily.
Proactive Thinker: You anticipate needs and solve problems before they arise.
Exceptional Communicator: Your written and verbal communication skills are polished, professional, and effective to senior leaders in US businesses.
What You Bring
You MUST have:
At least 5 years of experience as an EA supporting a CEO or entrepreneur.
Proven expertise in managing complex calendars, emails, and projects.
Exceptional attention to detail, time management, and organizational skills.
Experience with tools like Google Suite, Asana, Excel, and emerging technologies like ChatGPT.
A fully reliable backup power and internet connection.
Full-time availability during US Central Business Hours.
Bonus Points For:
LEAN / Six Sigma / Process Training.
Experience in tech startups or high-growth environments.
Why Work With Us:
In this role, you’ll:
Work directly with a driven CEO in a values-driven, collaborative environment.
Gain access to world-class training and mentorship.
Have the autonomy to execute your role without micromanagement and take on bigger things as you want to grow your career.
Be part of a mission to improve lives globally through innovative business practices. Write 99 at the top of your cover letter to confirm you’ve read the entire job description. **Note: References and application details will be verified prior to hiring.
