As my Executive Assistant, you’ll be pivotal in ensuring that my time, energy, and focus are directed toward high-impact activities.
You will:
Calendar Management: Coordinate and manage complex scheduling across multiple businesses and personal priorities.
Inbox Management: Organize and prioritize emails, ensuring timely responses and follow-ups.
Project Management: Transform high-level ideas into actionable plans, track progress, and deliver results.
Proactive Support: Anticipate my needs and streamline operations to maximize my efficiency.
Research & Procurement: Conduct minor research tasks, such as vendor selection, reviews, and negotiations.
Recruiting Support: Assist HR with sourcing, screening, and onboarding top talent.
CEO Representation: Act as my “stunt double” in meetings, decision-making, and executing tasks with a mindset of ownership and leadership.
To excel in this role, you should embody the following traits:
Organized Multitasker: You excel at managing priorities, meeting deadlines, and ensuring nothing falls through the cracks.
Detail-Driven: You notice what others overlook and thrive in making sure everything is perfect. You love checklists and procedures.
High-Energy Performer: You love fast-paced environments and handling diverse responsibilities daily.
Proactive Thinker: You anticipate needs and solve problems before they arise.
Exceptional Communicator: Your written and verbal communication skills are polished, professional, and effective to senior leaders in US businesses.
You MUST have:
At least 5 years of experience as an EA supporting a CEO or entrepreneur.
Proven expertise in managing complex calendars, emails, and projects.
Exceptional attention to detail, time management, and organizational skills.
Experience with tools like Google Suite, Asana, Excel, and emerging technologies like ChatGPT.
A fully reliable backup power and internet connection.
Full-time availability during US Central Business Hours.
LEAN / Six Sigma / Process Training.
Experience in tech startups or high-growth environments.