Talent Coordinator
About Magic
Magic is a leading modern outsourcing platform that connects SMBs to high-quality remote workers, from SDRs to virtual assistants and more. With roots in Silicon Valley, and backing from top venture capitalists, our workers are supercharged with a combination of the latest AI technology and training. Background
Our company came out of Y Combinator in 2015. Since then we've grown to 1000+ remote workers, with strong venture-backing (including Sequoia Capital) and over $30M in funding to date. We are fully remote across Asia and US time zones.
Why this role exists
We are looking for a Talent Coordinator to help our dedicated hiring team. He or She will be responsible for organizing, assessing, and completing daily targets for the assistant and client matches and creating ways to try to improve our hiring process and think with a data-first approach.
The impact you’ll make:
Organize candidate data (e.g. resumes, assignments, and contact details) in internal databases
Draft roles and responsibilities on behalf of the clients
Contact candidate community through mobile text, mobile calls, and emails
Update other Departments regarding assistant and client statuses (Hubspot, Airtable, etc.)
Assess candidates regarding their compatibility with the clients
Present client information and roles and responsibilities to the candidates
Conduct candidate interviews
Focus on matching quality candidates with agility and speed
Prepare job offer letters and negotiate contracts as needed
Assist with new hire onboarding (e.g. preparing the necessary paperwork and scheduling training)
Coordinate with other departments to find the perfect candidate that matches the client’s requirements
Acts as the liaison between the clients and assistants
Organize the calendar invites for the candidates and the clients
Present Candidate Information to Clients and schedule client interviews as necessary
Coordinate with Clients and Assistants regarding the rates for the tasks
Achieve Daily and Weekly Quotas
Complete daily targets for assistant and client matches
Create ways to try to improve our hiring process and think with a data-first approach
Assist with the Full life-cycle recruiting
Assist with the recruiting process from start to finish; which includes sourcing, interviewing, and hiring top talent
Coordinate with other departments regarding any client needs that are not addressed by our current hiring funnels
Evaluate candidate experience and also analyze feedback
Act as a liaison between the other departments to the talent community
Skills, Knowledge and Expertise
0-3 years of experience in recruitment
Good communication skills
Perseverance and determination
Target oriented
Professionalism and a willingness to learn
A strong team commitment
Must be willing to work the night shift
Your Superpowers are...
Excellent interpersonal and communication skills (oral and written)
Evidence of the practice of a high level of confidentiality
You should apply if...
You are highly reliable with a GSD mindset despite external circumstances. You say what you mean and do what you say. You are consistent and take ownership in situations, large or small.
You are hyper-organized.
You are Proactive, see potential problems before they happen, and aren’t afraid to speak up/challenge the status quo.
You are an over-communicator.
You thrive in a remote work environment. Fully remote work is not for everyone; it requires the ability to quickly pick up online tools, get familiar with our tech stack (G-Drive, Slack, Notion, and a variety of modern applicant tracking systems), and the ability to communicate (and often over-communicate) well in writing.
You love learning new things. Whether you learn best through reading, listening, doing, or exploring, you’re perpetually curious about the world and work around you and always trying to level up your personal and professional life through self-directed learning.
