Job boardPhotostetic

Project Coordinator / Producer in a Photo/Video Production agency

Work location: Worldwide
Work arrangement: Remote
Salary: PHP 60,000 per month
Skills:
Attention to Detail (Visual)
Problem Solving
Critical Thinking
Customer Service (Multimedia)
Shift Coordination

Hiring: Virtual Project Coordinator (Work from Home, US Eastern Time)

Location: Remote (Work from Home)

Schedule: Monday to Friday, 9 AM - 5 PM US Eastern Time (with occasional weekend availability for urgent matters)

Compensation: Based on experience

About the Role

We are a real estate media company looking for a highly organized, detail-oriented, and proactive Virtual Project Coordinator to support our daily operations. This role involves managing scheduling, coordinating with photographers and clients, ensuring timely content delivery, and maintaining high-quality standards. If you are meticulous with details, great at managing multiple tasks, and have strong communication skills, this position is for you!

Responsibilities

Scheduling & Coordination

  • Verify and confirm appointments in Google Calendar & Acuity Scheduling.

  • Coordinate shoot schedules with photographers and confirm with clients

  • Ensure all photos, videos, and floor plans from past jobs are fully uploaded and follow up with photographers if needed.

Quality Control & Content Management

  • Review edited content to ensure it meets our quality standards before delivery.

  • Fix images and videos if they don’t pass our QC (basic photo/video editing skills are a big plus!).

  • Prepare and deliver projects to clients using Show and Tours.

Client Communication & Support

  • Respond to emails, calls, and messages professionally and promptly.

  • Prioritize and process urgent client requests quickly.

  • Ensure VIP and Premier clients receive priority service.

  • Daily Operations & Reporting

  • Double-check and confirm next-day appointments with photographers.

  • Maintain clear records and reports of completed tasks.

  • Engage with social media (Instagram interactions) when idle.

What We’re Looking For

  • Super Detail-Oriented & Highly Organized – You don’t let anything slip through the cracks.

  • At Least 2 Years of Experience in project coordination, scheduling, or administrative support.

  • Strong Communication Skills – Fluent in English (written & spoken) with a professional approach.

  • Tech-Savvy & Quick Learner – Comfortable using Google Workspace (Docs, Sheets, Drive, Calendar, Gmail).

  • Problem Solver & Proactive – You take initiative and follow up to ensure tasks are completed.

  • Reliable & Punctual – Able to work during US Eastern Standard Time and stay responsive throughout the workday.

Big Plus If You Have:

  • Experience in photo/video production or real estate media.

  • Basic skills in Photoshop, Lightroom, Premiere Pro (or willing to learn).

Why Join Us?

  • Work remotely from anywhere.

  • Be part of a fast-paced, growing real estate media company.

  • Opportunity to develop new skills and take on leadership responsibilities.

  • Competitive pay based on experience.

This application includes an assessment as the first step