7 job offer templates for entry-level, managers, internships, and more

So, you’ve discovered the candidate who ticks all the boxes. Now, you must extend an offer that reflects just how much you value their potential. Crafting a job offer letter involves more than just filling in the blanks – it’s about setting the right tone and making sure you cover all the essentials. 

Whether you’re drafting your first offer letter or refining your approach, we’ve included a few templates designed to help you put your best foot forward. Read on to learn how to craft a job offer letter that delivers the good news and leaves a lasting, positive impression.

What to include in a job offer letter

When you’re putting together a job offer letter, here’s a checklist of elements you don't want to miss:

• Position details: Clearly state the job title, department, and who your new hire will be reporting to.

• Compensation: Include the salary or hourly rate, along with any bonuses, commissions, or other compensation details that make your package competitive.

• Benefits: Outline perks like health insurance, retirement plans, paid time off, and any other benefits.

• Start date: Mention when you expect the candidate to start, pending any conditions like background checks.

• Working hours and location: Specify the work hours, days, and whether the position is in-office, remote, or hybrid.

• Terms of employment: Include important terms, such as an at-will employment clause (which shows that you or the new hire can terminate employment at any time for any legal reason). 

• Conditions of employment: Specify any conditions the candidate must fulfill, such as a background check or a probationary period where you assess their suitability for the role. 

• Next steps: Let the candidate know how to accept the offer and when they need to respond.

Covering these points helps make sure your offer letter is clear and professional. This way, your candidate feels confident in what to expect from the role and excited to join your team.  

Top tips: 

• In the US, most employment relationships are at-will unless otherwise specified in an employment contract. Still, including an at-will employment clause in your offer letter makes the nature of the employment relationship clear to the potential hire from the get-go.

• Including an at-will clause might be inadvisable for higher-level positions where candidates typically expect to negotiate terms like severance packages and job security. Some of these candidates may ask to void the at-will relationship in favor of different terms. 

• Job offer letters can be legally binding in certain cases, so it might be a good idea to have a legal expert check yours out to avoid any possible legal issues. Or, you can rely on the expertise of your HR department. The best HR managers should be deeply familiar with employment law and related legal areas so they can craft legally compliant job offers and manage employment contract issues effectively. 

• Need help hiring an HR manager? Check out our guide on hiring an HR manager and use resources like our US Employment Law test to find HR managers – and other HR pros – with the legal expertise you need. 

Job offer templates

After going through the process of posting job ads, shortlisting candidates, and putting them through skill assessments and final interviews, you must ace the job offer letter to make sure your top candidate accepts the job.

In the next section, we’ll show you seven types of job offer templates you can use for your next hire depending on the role:

1. Standard job offer template

2. Simple job offer template

3. Entry-level job offer template

4. Manager job offer template

5. Senior/Executive job offer template

6. Internal job offer template

7. Internship offer template

We’ve also made them fully customizable and included a few tips on how to personalize them even more to make your candidates feel valued. 

1. Standard job offer template

A standard job offer letter is the final thumbs-up that confirms you’ve found the right person. It’s clear and professional. 

[Your Company Name]  

[Company Address]  

[City, State, ZIP Code]  

[Email Address]  

[Phone Number]  

[Date]

[Candidate Name]  

[Candidate Address]  

[City, State, ZIP Code]

Dear [Candidate Name],

We’re thrilled to extend an offer to you for the [Full/Part-Time] position of [Job Title] at [Company Name]. We were very impressed by your skills, experience, and enthusiasm during the interview process, and we’re confident you’ll make a valuable addition to our team.

Your start date is anticipated to be [Start Date], pending the successful completion of [Conditions of Employment – e.g., Drug Testing]. In your role as [Job Title], you’ll be tasked with [Brief Summary of Job Duties and Expectations]. We’re excited about the contributions you’ll bring to [Department Name], where you’ll directly report to [Name and Title of Manager/Supervisor].

You’ll be working at our [Workplace Location], with working hours from [Days of Week, Hours of Day]. The pay for this position starts at $[Number] per [Year/Hour], paid on a [Weekly/Biweekly/Monthly] basis through [Direct Deposit/Check/etc.], with your first pay date on [Day/Month/Year of First Pay Period]. Additionally, you’ll be able to receive [Additional Compensation – e.g., Bonus Structure/Commission], which we can discuss further upon your acceptance.

As a valued member of our team, you’ll have access to our comprehensive benefits package, including [e.g., 401(k) Plan, Health Insurance, etc.]. We believe in taking care of our employees and are proud to offer these benefits to support your health, well-being, and future.

Please be aware that your employment with our company will be at-will. This means that either party may terminate the employment relationship at any time for any legal reason. This offer letter doesn’t constitute a contract of employment for any specific duration.

To accept our offer, please sign and return this letter by [Offer Expiration Date]. We’re eager to welcome you to our team and look forward to your positive response.

Warm regards,

[Your Name]  

[Your Title]  

[Company Name]

Acceptance of Job Offer

I, [Candidate Name], accept the position of [Job Title] with [Company Name] as outlined in this offer letter. I understand the terms and conditions of employment and agree to abide by them.

Signature: ____________________________ Date: _________________________________

This standard job offer template is comprehensive, covering all bases such as role specifics, compensation, benefits, and employment conditions. It creates a pathway for a smooth onboarding and shows your commitment to being upfront and caring from day one. The tone is both formal and welcoming, so you can adapt it for most roles.

Personalization tip: You can easily personalize this template to reflect your company’s culture while ensuring you aren’t overlooking the important stuff. For example, if your company values innovation and creativity, you might include a sentence like this: “We’re excited to see how your fresh ideas and innovative thinking will help push our team to new heights."

2. Simple job offer template

A simple job offer template is typically used for entry-level or temporary roles where the details are straightforward and there’s less need for negotiation or explanation. 

[Your Company Name]  

[Company Address]  

[City, State, ZIP Code]  

[Email Address]  

[Phone Number]  

[Date]

[Candidate Name]  

[Candidate Address]  

[City, State, ZIP Code]

Dear [Candidate Name],

We are pleased to offer you the position of [Job Title] at [Company Name]. Your starting date will be [Start Date], and you’ll be reporting to [Manager/Supervisor Name]. Your position will be at [Workplace Location], and your working hours will be [Hours of Day, Days of Week]. The position is [Full-Time/Part-time/Temporary/etc.], with a salary of [Dollar Amount] per [Hour/Year].

As part of your employment, you’ll be able to receive [Key Benefits, e.g., Health Insurance, Paid Time Off]. Please note that this position is at-will, which means either you or [Company Name] can terminate the employment relationship at any time.

To accept this offer, please sign and return this letter by [Offer Expiration Date]. We look forward to welcoming you to our team.

Sincerely,

[Your Name]  

[Your Title]  

[Company Name]

Acceptance of Job Offer

I, [Candidate Name], accept the position of [Job Title] with [Company Name] as outlined in this offer letter. I understand the terms and conditions of employment and agree to abide by them.

Signature: ____________________________ Date: _________________________________

This simple job offer template provides the key details – job title, salary, and start date – without unnecessary fluff, making it perfect for when the role is straightforward or speed is of the essence. Its concise format is easy to draft and quick for the candidate to read, and it maintains a professional tone.

This simplicity can make the process feel quicker and less intimidating for specific candidates – for example, seasonal candidates who are looking to jump right into work.

3. Entry-level job offer template

An entry-level job offer letter is often more detailed than a simple job offer but tailored specifically to those new to the workforce or just starting in their careers.

[Your Company Name]  

[Company Address]  

[City, State, ZIP Code]  

[Email Address]  

[Phone Number]  

[Date]

[Candidate Name]  

[Candidate Address]  

[City, State, ZIP Code]

Dear [Candidate Name],

We are excited to offer you the position of [Job Title] at [Company Name]. We were impressed with your potential and enthusiasm during the interview process and believe you’ll thrive in this role. Your start date is anticipated to be [Start Date], and you’ll report to [Manager/Supervisor Name].

In this entry-level position, you’ll be responsible for [Brief Summary of Job Responsibilities]. We’re committed to supporting your growth, so you’ll have access to [Training Programs, Mentorship Opportunities, or Professional Development Resources]. We also see this role as a stepping stone, with clear pathways for career progression and the possibility of promotion as you develop your skills and contribute to our team.

You’ll perform your duties at [Workplace Location], with working hours from [Hours of Day] on [Days of Week]. Your starting salary will be [Dollar Amount] per [Hour/Year], paid on a [Weekly/Biweekly/Monthly] basis. You’ll also be eligible for [Benefits or Other Perks], which we believe will help you feel valued and supported as you embark on your career with us.

Please note that your employment with [Company Name] will begin with a probationary period of [Length of Probationary Period], during which we’ll both have the opportunity to ensure it’s the right fit. After this period, we’ll review your performance and discuss the next steps in your career journey with us.

We’re looking forward to seeing you grow and succeed with us!

Best regards,

[Your Name]  

[Your Title]  

[Company Name]

Acceptance of Job Offer

I, [Candidate Name], accept the position of [Job Title] with [Company Name] as outlined in this offer letter. I understand the terms and conditions of employment and agree to abide by them.

Signature: ____________________________ Date: _________________________________

This entry-level job offer template is clear, supportive, and focused on growth. It outlines basics like job title, salary, and start date and includes information like training opportunities, growth potential, and support structures within the company.  

The detail in an entry-level job offer is encouraging for newbies stepping into the working world and reassuring for those who’ve made a career switch. It helps them feel supported and pumped about the growth opportunities you’re offering. It also shows that you’re invested in their development, making them feel like they’re starting their career in the right place with the right team.

Personalization tip: You can add a line welcoming them into the working world with your support. "We’re eager to support your growth and help you launch your career."

4. Manager job offer template

When you’re hiring for a managerial position, your job offer letter should be a bit more detailed and personalized compared with standard or entry-level offers.

[Your Company Name] 

[Company Address]  

[City, State, ZIP Code]  

[Email Address]  

[Phone Number]  

[Date]

[Candidate Name]  

[Candidate Address]  

[City, State, ZIP Code]

Dear [Candidate Name],

We’re pleased to extend an offer to you for the position of [Job Title] at [Company Name]. Your experience and leadership abilities stood out during the interview process, and we’re confident that you’ll play a key role in driving our team’s success.

Your role will be at [Workplace Location], with a schedule of [Hours of Day, Days of Week]. The start date is anticipated to be [Start Date], and you’ll report directly to [Executive/Supervisor Name and Title]. In your role as [Job Title], you’ll be responsible for [Brief Summary of Managerial Responsibilities, Including Team Oversight, Strategy Implementation, etc.].

The salary for this position is [Dollar Amount] per [Hour/Year], paid on a [Weekly/Biweekly/Monthly] basis, and you’ll be able to earn [Performance Bonuses, Profit Sharing, or Other Financial Incentives]. Additionally, you’ll have access to [Executive-Level Benefits – e.g., Enhanced Healthcare Options, Retirement Plans, Stock Options, etc.].

Your leadership will be essential to the growth and development of [Department Name], and we’re committed to providing you with the resources and support you need to succeed. 

To accept this offer, please sign and return this letter by [Offer Expiration Date]. We are excited to have you lead our team and look forward to the impact you will make.

Sincerely,

[Your Name]  

[Your Title]  

[Company Name]

Acceptance of Job Offer

I, [Candidate Name], accept the position of [Job Title] with [Company Name] as outlined in this offer letter. I understand the terms and conditions of employment and agree to abide by them.

Signature: ____________________________ Date: _________________________________

Our manager job offer template includes more comprehensive information about leadership expectations, strategic goals, and even team dynamics – which is typical for these types of offer letters. This gives the candidate a clear picture of their role and how they’ll make a difference.

This letter sets the stage for the future manager’s leadership journey, showing that you value their skills and vision. The respectful tone helps acknowledge the candidate’s leadership potential. 

Personalization tip: Highlight the strategic impact the candidate will have on the team and company. Here’s an example: "Your leadership and vision are exactly what we need to drive our [Department’s] growth."

5. Senior/executive job offer template

Senior/exec job offer letters are meant for top-level roles like VPs, CEOs, or directors – where the stakes are high, and the impact is huge. So, you must make them highly personalized. 

[Your Company Name]  

[Company Address]  

[City, State, ZIP Code]  

[Email Address]  

[Phone Number]  

[Date]

[Candidate Name]  

[Candidate Address]  

[City, State, ZIP Code]

Dear [Candidate Name],

We are honored to extend an offer to you for the position of [Executive Job Title] at [Company Name]. Your extensive experience and visionary leadership have made a lasting impression on us, and we’re confident that you will be instrumental in guiding our company to new heights.

Your anticipated start date is [Start Date], and you’ll report directly to [CEO/Board of Directors]. Additionally, your office will be at [Workplace Location], and you’ll be expected to work from [Hours of Day, Days of Week]. In your role as [Executive Job Title], you’ll be responsible for [Brief Summary of Executive Responsibilities – e.g., Strategic Decision-Making, Leadership of Key Initiatives, etc.].

The compensation package for this role includes a base salary of [Dollar Amount] per [Year], paid on a [Monthly/Quarterly] basis. In addition, you will be eligible for [Executive Benefits – e.g. Performance Bonuses, Stock Options, Retirement Plans, etc.]. We believe this package reflects the significant value you’ll bring to our organization.

As a key member of our executive team, your decisions will have a profound impact on the future direction of [Company Name]. We are committed to supporting your success and providing you with the resources you need to achieve our shared goals.

Please note that this offer is contingent upon [Conditions of Employment, e.g., Board Approval]. We invite you to discuss any questions or considerations you might have regarding this offer. Please let us know your thoughts by [Offer Expiration Date] so we can finalize the details together.

We look forward to welcoming you to our leadership team and are excited about the contributions you will make.

Warm regards,

[Your Name]  

[Your Title]  

[Company Name]

Acceptance of Job Offer

I, [Candidate Name], accept the position of [Job Title] with [Company Name] as outlined in this offer letter, pending any final discussions or agreements on the terms. I understand and agree to abide by the final terms and conditions of employment.

Signature: ____________________________

Date: _________________________________

This template covers things like leadership vision, company strategy, and even compensation packages tied to performance. We use a tone that reflects the prestige and significance of the role. 

For candidates at this level, the offer letter isn’t just about accepting a job – it’s about aligning with the company’s mission and knowing exactly how they’ll drive that mission forward. It gives them a clear sense of their influence and the trust the company is placing in them. It also leaves the door open for negotiation. This kind of offer sets the tone for a partnership – not just employment. 

Personalization tip: Focus on your candidate’s potential impact on the company’s future with something like, "Your strategic vision will shape our company’s future."

6. Internal job offer template

When transferring or promoting someone within your organization, the internal job offer helps formalize the process while acknowledging the employee’s contributions and future potential. 

[Your Company Name]  

[Company Address]  

[City, State, ZIP Code]  

[Email Address]  

[Phone Number]  

[Date]

[Employee Name]  

[Current Position]  

[Company Name]  

[Company Address]

Dear [Employee Name],

We are pleased to offer you the position of [New Job Title] at [Company Name], effective [Start Date]. Your performance in your current role as [Current Job Title] has been exemplary, and we are excited to see you bring your skills and experience to this new challenge.

You’ll continue your work at [Workplace Location], with your hours set to [Hours of Day, Days of Week]. In your new role, your responsibilities will include [Brief Summary of New Job Responsibilities]. You’ll report to [New Supervisor Name and Title], and your compensation will be adjusted to [New Salary/Hourly Rate], effective from your start date. Additionally, you’ll continue to have access to [any additional benefits or changes to current benefits].

We believe that your transition into this new role will be seamless, given your deep understanding of our company’s operations and culture. Your contributions have been instrumental in [Significant Achievements or Projects], and we’re confident that you will continue to excel in this new capacity.

To verify your acceptance of this offer, please sign and return this letter by [Offer Expiration Date]. We look forward to seeing you thrive in your new role and are here to support you every step of the way.

Sincerely,

[Your Name]  

[Your Title]  

[Company Name]

Acceptance of Job Offer

I, [Candidate Name], accept the position of [Job Title] with [Company Name] as outlined in this offer letter. I understand the terms and conditions of employment and agree to abide by them.

Signature: ____________________________ Date: _________________________________

The wording in our internal job offer letter template is laid back yet professional. The contents show that your organization recognizes and is rewarding the hard work of someone who’s already part of the team.

For the candidate, this letter is more than just an offer – it’s a vote of confidence and a clear sign that their efforts are valued. It reinforces their loyalty to the company and shows them that there’s room to grow and advance. It’s a way of saying, "We see your potential, and we’re excited to see you take on this new challenge."

Personalization tip: Highlight specific achievements and the potential for further growth. Here’s an example: "Your two-year achievements as top sales associate have set the stage for this new role."

7. Internship offer template

Internship offer letters are designed for students or recent grads who are just dipping their toes into the professional world. These letters are typically less about the job specifics and more about the learning experience. 

[Your Company Name]  

[Company Address]  

[City, State, ZIP Code]  

[Email Address]  

[Phone Number]  

[Date]

[Intern Name]  

[Intern Address]  

[City, State, ZIP Code]

Dear [Intern Candidate Name],

We are excited to offer you an internship position with [Company Name] as a [Internship Job Title]. This internship is an excellent opportunity for you to gain hands-on experience in [Brief Description of Field or Department], and we believe you’ll be a great fit for our team.

Your internship is scheduled to begin on [Start Date] and will continue until [End Date], with the possibility of extension based on mutual agreement. During this time, you will be tasked with [brief summary of tasks and responsibilities], and you will report to [Supervisor Name and Title].

This is a [Paid/Unpaid] internship {with a stipend of [Dollar Amount] per {Hour/Week/Month],} and you’ll be expected to work [Number of Hours] per week. You’ll be based at [Workplace Location], with your work schedule set from [Hours of Day, Days of Week]. In addition to gaining valuable experience, you’ll have access to [Resources/Opportunities for Learning – e.g., Mentorship Programs, Workshops, etc.].

We are committed to making your internship a rewarding and educational experience. Please note that this internship does not constitute an offer of employment, but it is an opportunity to learn and develop your skills in a professional setting.

To verify your acceptance of this internship offer, please sign and return this letter by [Offer Expiration Date]. We are looking forward to having you join us and contributing to our projects.

Best regards,

[Your Name]  

[Your Title]  

[Company Name]

Acceptance of Job Offer

I, [Candidate Name], accept the position of [Internship Job Title] with [Company Name] as outlined in this offer letter. I understand the terms and conditions of employment and agree to abide by them.

Signature: ____________________________ Date: _________________________________

In this template, we include details on mentorship and learning opportunities – and outline how the internship could lead to a future full-time role. We make it clear that the focus is on growth, learning, and gaining real-world experience.

For the intern, this letter is an exciting first step into their career, showing them that the company is invested in helping them develop their skills and potentially carve out a future with the organization.  

Personalization tip: You can switch this template up a little to show them your commitment to supporting their professional development. For instance, you might say, "We’re thrilled to help you gain hands-on experience and grow."

Secure your next hire with TestGorilla

Crafting the perfect job offer letter is more than just a formality – it’s your final pitch to the candidate you want on your team. These templates help you make sure that your offer is clear, professional, and tailored to the specific role – whether you’re hiring an intern or bringing on an executive.

Want to make sure you’re confident in the candidate you’re about to send an offer to? Skills-based hiring can help. Our talent discovery platform enables you to make the most of skills-based hiring with tests you can use to assess your candidates’ abilities. This approach also shows that you value their skills and sets the stage for a positive candidate experience – before the offer letter arrives.

Want to know more? Book a free live demo, sign up for a free plan, or check out our library of 400+ skill tests to discover how to bolster your hiring process with TestGorilla today.

FAQs

How long does it take for a company to send an offer letter?

The time it takes to send an offer letter depends on how long it takes for your team to select the candidate, create their compensation package, and do any other preparations. Companies typically take one week to 10 days to send an offer letter. In some cases, however, the process can take longer. 

How long after a job offer is the new hire’s start date?

Ideally, your new hire’s start date after accepting an offer is around two to four weeks – but the timing ultimately depends on your vetting process.

Are job offers legally binding? 

Courts can consider job offers legally binding in certain cases, including certain scenarios where these offers are rescinded and/or details within the job offer are misrepresented.  It's advisable to consult with a legal expert or ensure your HR department is well-informed about the legal implications of job offers.

Disclaimer

The information in this article regarding the legal implications of job offers is for informational purposes and is not intended to be legal advice. The legal implications of job offers are complex and require careful consideration. TestGorilla is not responsible for any legal consequences arising from the use of this content. We recommend seeking professional legal counsel to tailor these templates to your specific circumstances.