Program coordinator job description template: Everything you need to include

Finding the perfect program coordinator can be tricky because they wear so many hats. They’ve got to be organized, adaptable, and great with people to juggle multiple projects.

A clear job description is essential to attract amazing candidates. This means outlining exactly what is needed to excel as a program coordinator and precisely what type of person will thrive in your company’s culture. 

To make your life easy, we’ve created a customizable program coordinator job description template.

Once your job post goes live, you need a clear plan for filtering applicants. We recommend using a skills-based hiring approach to pinpoint applicants who have what it takes to succeed in the role.

Program coordinator job description template

Position Title: Program Coordinator

Location: [Location of the job]

Employment Type: Full-time, Permanent

Reports To: [Supervisor Title]

Salary Range: [Salary Range]

About Us

[Company Name] is committed to creating a fun and inclusive workplace. All team members contribute to a dynamic and diverse environment where performance and innovation is welcomed and promoted.

Job Overview

The Program Coordinator plays a crucial role in the smooth execution of various programs, ensuring that all projects are aligned with our company mission. This role involves coordinating, organizing, and overseeing program activities to support the efficient delivery of services and projects within the company.

Key Responsibilities

• Program Coordination

  • Assist in planning and implementation, ensuring they align with company objectives.

  • Oversee the day-to-day operations, including scheduling, resource allocation, and task management.

  • Liaise with internal teams and external partners to coordinate activities and ensure timely delivery of services.

• Administrative Support

  • Maintain accurate records, documentation, and reports related to activities.

  • Schedule and coordinate meetings, prepare agendas, and document minutes.

  • Assist in the preparation of materials and presentations.

• Data Management and Reporting

  • Track performance using various tools and metrics.

  • Prepare and present regular progress reports to management, highlighting key achievements and areas for improvement.

  • Ensure compliance with all regulatory requirements and company policies.

• Continuous Improvement

  • Identify opportunities to enhance efficiency and effectiveness.

  • Implement best practices and innovative solutions to optimize outcomes.

  • Support the development and improvement of processes and systems.

Qualifications

• Education

  • Bachelor’s degree in Business Administration, Project Management, or a related field.

• Experience

  • Minimum of 2 years of experience in program coordination, project management, or a related role.

  • Experience in the HR or recruitment industry is a plus, particularly in skill-based hiring or talent acquisition.

• Skills

  • Strong organizational and multitasking abilities.

  • Excellent communication and interpersonal skills.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.

  • Ability to work independently and as part of a team.

  • Attention to detail and a commitment to delivering high-quality work.

Preferred Qualifications

• Certification in Project Management (PMP, CAPM) or similar credentials.

• Experience with CRM software or other project management tools.

• Knowledge of HR processes and best practices.

Benefits

• Competitive salary with performance-based bonuses.

• Comprehensive health and wellness benefits, including private medical insurance and gym memberships.

• Opportunities for professional development and career growth.

• Flexible working arrangements, including hybrid working options.

• A vibrant and inclusive company culture that values diversity and innovation.

Application Process

Interested candidates should submit their [application materials, such as a resume and cover letter] detailing their relevant experience and interest in the role. Applications should be sent to [HR Email Address] with the subject line "Program Coordinator Application."

Why this program coordinator job description template works

We’ve put thought and care into this program coordinator job description template, ensuring each part of it will help draw in top talent. There are three big reasons this template works perfectly for the role:

• Introducing your company first encourages candidates to consider whether they’ll fit in with its culture and mission. This is essential for program coordinators. To run programs smoothly, they have to build great relationships with different people from all over the organization. A candidate that shares the values of other team members is set up for success.

• The job overview provides details of job-related tasks while highlighting the role's importance to the company’s success. The multi-tasking nature of the program coordinator’s role can make the job stressful. A clear job overview defines expectations to attract candidates with not only the necessary skills but also the right work ethic.

• Focusing on specific skill requirements in the description demonstrates a focus on skills-based hiring – where you prioritize real-world capabilities over degrees and past job titles. Because a program coordinator needs such a varied toolbox of talents, explicitly stating the skills you need is crucial for a successful hire.

Next steps: Attracting and assessing program coordinator candidates

With a clear and comprehensive program coordinator job description, you will see applications filling your inbox in no time. The next step is to create a shortlist of candidates – and the best way to do this is to roll out customized assessments to uncover the people with the right skills. 

Skills-based assessments give you a much more accurate view of candidates’ suitability for a role than resumes and interviews alone. And with TestGorilla, creating and sending assessments is quick and easy.

Our test library contains 400+ science-backed tests that measure job-specific skills, soft skills, personality traits, and more. You can combine up to five tests to build a custom assessment for any role you need to fill.

TestGorilla has a group of tests designed specifically for program coordinator candidates. These include:

• Program Management test

• Leadership & People Management skills test

• Project Management test

• Critical Thinking test

• Time Management test

• Problem Solving test

To start building custom skills assessments with TestGorilla, request a free live demo or sign up for a free account today!

FAQs

What’s the job objective of a program coordinator?

A program coordinator is responsible for the success of a program or initiative. They ensure the program runs smoothly by overseeing every stage, from planning to implementation to evaluation.

Is a program coordinator a manager?

Yes, a program coordinator often functions as a manager. They oversee program execution, which can often mean managing people and resources. Their managerial scope can vary depending on the program's scale.

What is the difference between a project coordinator and a program coordinator?

Project coordinators manage individual projects within a program, focusing on operational details and timely completion. Program coordinators oversee the program as a whole and ensure each project is successful and cohesive within the program.