Project coordinator template: Everything you need to include

Project coordinators are the glue that holds your projects together. They manage all aspects, from project schedules and task assignments to coordinating team meetings, tracking deadlines, and ensuring each department communicates well.

Crafting a job description that captures the essence of this multitasking role can be a bit of a puzzle. But don’t stress! We’ve put together a project coordinator job description template that simplifies things and highlights what’s truly important.

This template outlines the key responsibilities and skills needed and gives candidates a sense of how they’ll make a difference. Plus, we’ve included tips on assessing applicants with a skills-based approach so you can find someone who’s not only qualified but also a perfect match for your team.

Project coordinator job description template

Job Title: Project Coordinator

Job Type: Full-time

Location: [Insert Location]

Company Overview: At [Your Company Name], we pride ourselves on fostering a mission-driven culture that values teamwork, clear communication, and the continuous pursuit of excellence. As a Project Coordinator, your work will directly contribute to this mission by enhancing efficiency and effectiveness, ensuring that every project you coordinate helps improve our internal operations. At [Your Company Name], your efforts will not only keep things on track but also make a tangible impact.

Job Summary: We are seeking a highly organized and detail-oriented Project Coordinator to join our dynamic team. In this role, you will be instrumental in ensuring the smooth execution of projects by coordinating resources, timelines, and communication among stakeholders. You will work closely with Project Managers and cross-functional teams to ensure that projects are delivered on time, within scope, and aligned with our company’s strategic goals.

Key Responsibilities:

• Project Planning: Collaborate with Project Managers to define project objectives, deliverables, and timelines that align with organizational goals.

• Resource Coordination: Manage and allocate internal and external resources effectively to maximize project efficiency and output.

• Communication Management: Serve as the central point of communication for project teams, clients, and stakeholders, ensuring transparency and timely updates.

• Risk and Issue Management: Identify potential risks and issues and work proactively with teams to develop solutions and contingency plans.

• Documentation and Reporting: Maintain comprehensive project documentation, including progress reports, meeting minutes, and performance metrics.

• Budget Management: Assist in monitoring project budgets, implementing cost-saving measures, and ensuring financial adherence.

• Continuous Improvement: Contribute to the development and refinement of project management processes and best practices within the organization.

Required Skills and Qualifications:

• Experience: Minimum of 3 years of experience in project coordination or a similar role, preferably within a corporate or technology-driven environment.

• Skills: Strong organizational skills, with the ability to manage multiple tasks and priorities simultaneously. Excellent communication skills, both written and verbal. Proficiency in project management tools and software.

• Education: Bachelor’s degree in Business Administration, Project Management, a related field, or equivalent work experience.

• Certifications: Project Management certification (e.g., PMP, PRINCE2) is preferred but not mandatory.

• Mindset: A proactive problem-solver with a passion for continuous learning and improvement. Ability to thrive in a fast-paced, dynamic environment.

Why Join Us?

• Impact: Play a key role in reshaping the internal landscape by helping businesses make data-driven decisions.

• Growth: Opportunity to develop your skills and career in a supportive and innovative company.

• Culture: Be part of a diverse and inclusive team that values collaboration, integrity, and excellence.

How to Apply: If you are excited about the prospect of joining our company, we want to hear from you! Please submit your application, including your resume and a brief cover letter, outlining how your skills and experience align with the role.

Why this project coordinator template works 

Kicking off with a Company Overview helps candidates get to know the organization and its culture from the outset. However, it should offer more than just selling them on a fun work environment; it should emphasize a mission-driven culture that values the project coordinator’s skills, like teamwork and clear communication. 

Furthermore, it shows how the project coordinator's work will directly influence the way projects are handled, making the role feel important and impactful. Knowing that their efforts make a real difference–like improving how the company tackles projects and streamlining processes–gives their day-to-day tasks more meaning.

Next, the Job Summary lays out the basics of the project coordinator role, so candidates know what they’re signing up for at a glance, see if their skills align, and how they’ll fit into the team. 

The Key Responsibilities section is detailed but easy to grasp, ensuring candidates get the full picture of the multifaceted nature of this role. It covers daily duties and expectations, from planning to risk management, without overwhelming the reader. It also ensures candidates have the skills to pull off these responsibilities and thrive in the role. 

Required Skills and Qualifications cover the must-haves for the project coordinator role, like strong organization and experience with project management tools. For a project coordinator, this shows that what matters is their practical and soft skills, not just their past titles or degrees. 

A skills-based approach attracts top talent. Our State of Skills-Based Hiring 2024 report reveals that 98% of employers believe focusing on skills is way more effective than just checking out resumes.

Next steps: Attracting and assessing project coordinator candidates 

Customizing your skills-based job description template is an important step in your hiring process. But once your project coordinator candidates come knocking, you’ll need a detailed, accurate assessment strategy in the chamber. 

Luckily, TestGorilla’s multi-measure talent assessments are here to help. Choose from our library of 400+ science-backed tests that cover every project coordinator skill under the sun to make an objective, bias-free evaluation. 

We get that every project coordinator role is a bit different. That’s why we let you pick and choose up to five tests to create a custom assessment that fits your specific needs. To help you get started, here are some tests to consider:

• Project Management test 

• Communication Skills test

• Risk Management test

• Problem Solving test

• Motivation test

Try pairing these with personality tests like our Enneagram Personality test or Culture Add test. This way, you can find project coordinator candidates who have more than just strong technical and cognitive skills but can actually improve your existing culture and help others succeed in their projects. 

But hey, don’t just take our word for it. Explore our full range of tests for project coordinators, covering everything from technical skills to personality and culture. You’ll get a complete view of each candidate and rest easy knowing your projects are in good hands. 

FAQs

What is the difference between a project manager and a project coordinator? 

A project manager oversees the entire project, from planning to completion, and makes big decisions to keep everyone paddling in the same direction. 

A project coordinator supports this by handling day-to-day tasks, managing schedules, and keeping communication flowing between team members. Think of the project manager as the captain and the project coordinator as the first mate.

What are common challenges faced by project coordinators, and how can they be addressed? 

Project coordinators deal with tight deadlines. To manage this, they often use tools like task lists and calendars to help keep all aspects of the project organized and on track.

Coordinating between different teams can also be tricky. So, ensuring everyone knows their role and having regular check-ins can help project coordinators keep everyone in sync. Unexpected issues are another challenge; it's helpful to have backup plans and stay flexible.

To cover these challenges in the hiring stage, try these 36 project coordinator interview questions. 

How does a project coordinator contribute to team morale? 

A project coordinator can really lift team spirits by being a go-to person for support and encouragement. Celebrating milestones and successes, no matter how small, helps keep everyone motivated. Ensuring communication is upbeat and constructive is key, too. Plus, they play a big role in smoothing over any conflicts and making sure everyone feels heard and valued.

Psst: Want to see how your project coordinator candidates handle team dynamics? Check out these behavioral interview questions.